Quotation letter sample

 Quotation letter sample

12th December 2010

Dear Sirs

We thank you for your enquiry of 30th November and enclose our quotation for plastic curtain material.

We have made a good selection of patterns and sent them to you today by parcel post. Their fine quality, attractive designs and the reasonable prices at which we offer them
will, we hope, convince you that these materials are really good value. There is a heavy demand for them from house
furnishesin other parts of the country, which we are
finding it difficult to meet, but provided we receive your order within the next ten days, we make you a firm offer for delivery by the middle of January at the prices quoted.

On orders for one hundred pieces or more we allow a special discount of 5% for payment within seven days from date of
invoice and look forward to receiving your order.

Sincerely Yours,



Brian Cole

Sample Sales Letter

 

 

Sample sales letter

Dear Reader

Your speech labels you — and the label sticks. People judge you by how you say it rather than by what you say.

Many a pretty girl loses her charm when she opens her mouth and many a man loses his wits if asked to speak in public.

Your speech reflects your personality and controls the impression you make on everyone you meet and it is easy to see how your voice can become one of your most powerful assets. That is why we are sending you the enclosed folder “How to Talk”. Read it carefully and think of the many advantages that can be yours and the confidence you will acquire when your conversation attracts and holds the attention of others.

If you want to improve your voice and make your conversation more forceful and convincing, fill in the enclosed form today. An initial payment of £2 and then only £1 for twelve months will bring you the book of instructions and a set of six records. Or, if you prefer, you may send £12.50 now to cover the total cost and save £1.50. In either case, you may return both book and records within seven days if you are not completely satisfied and we will refund in full whatever money you may have paid.

Yours faithfully

Michael Dunn

Effective Follow up Letters

Follow up letters

When a buyer has asked for a quotation but does not place an order or even acknowledge the quotation, it is natural for the seller to wonder why. If he is “alive” he will not allow matters to rest there, but will arrange for his representative to call, or send a “follow-up” letter if the enquiry is from a distance. Here is a good example of an effective follow-up letter. Its tone is that of a writer who genuinely wants to help and its style direct and to the point. It wastes no words. It considers the reader’s convenience by offering a choice of action and closes with a quietly reassuring promise of service. Notice, too, how the writer’s use of the “you” rather than the “we” approach looks at the question from the reader’s angle. “You” is mentioned no fewer than ten times and “We” only twice.

An example of Supplier’s “follow-up” letter.

10th August 2010

Dear Sirs

Not having heard from you since we sent you our catalog of filing systems, we are wondering whether you require further information before deciding to place an order. The modern system of lateral filing has important space— saving advantages wherever economy of space is important. But if space is not one of your problems, our flat—top suspended system may suit you better. The neat and tidy appearance it gives to the filing drawers and the ease and speed with which wanted files are located are only two of its features that many users find attractive. Would you like us to send our Mr Robinson to call and discuss your needs with you?

He has advised on equipment for many large, modern offices and would be able to recommend the system most suited to your own circumstances.You would be most welcome to his advice without obligation of any kind. Or perhaps you would prefer to pay a visit to our showroom and see for yourself how the different systems work.

You may be sure that whichever of these opportunities you decide to accept you would receive personal attention and the best possible advice.

Yours faithfully

Nick Anderson

Seller rejects request for better terms

Seller rejects request

25th May 2010

Dear Sirs

We are obliged for your letter of 22nd May quoting for “Kleenkwick” cleaning powder at £9.25 per case of 120 cartons of 250 g, but regret that at this price we cannot place an order. We are working to a number of long—term contracts under which it is impossible for us to revise our prices and had your own prices been within our reach we could have placed regular large orders.

We therefore hope you will reconsider your quotation and find it possible to offer a lower price, calculated on the basis of a xnthly order for a minimum of forty cases.

Yours faithfully

David Silva

Letter of Tender

Letter of  tender is an offer, usually in response to a published advertisement, for the supply of specified goods or the performance of specified work at prices and under conditions set out in the tender. Unlike other types of quotation, a tender may be an offer in the legal sense and therefore capable of acceptance by the person inviting it (as where it is made in response to an invitation to supply goods stated to be definitely required, but not otherwise); but it becomes a legally binding agreement only when it is accepted and up to that time the tender may be withdrawn.

It is usual for tenders to be made on the advertisers’ own forms, which include a specification where necessary and set out the terms in detail.

  
Tender invitation letter sample


THE COUNTY COUNCIL OF LANCASHIRE

Count hall 11, Preston. PR 1 2R L

Tenders are invited for the supply to the Council’s power station at Bamford, during the year 2010.., of approximately 2,000 tonnes of best quality furnace coke, delivered in quantities as required. Tenders must be submitted on the official form obtainable from County Hall to reach the Clerk of the Council not later than 12.00 noon on Friday, 30th June.

The Council do not bind themselves to accept the lowest, or any, of the tenders submitted.

B BRADEN
Clerk to the Council

Sales Letter appeal to sympathy

 

Sales letter appeal to sympathy

Dear Reader

You can walk — about the house, at your work, in the streets, in the country.
Yet this ability, which you take for granted, is denied to thousands of others — born crippled, or crippled in childhood by accident or disease. It is estimated that a deformed child is born, or a child is crippled by accident or disease every five minutes in Britain. This means that every day there can be 200 more crippled children.

It is the unfairness of it all that strikes one. Most of what is unfair in life is something we can do little about as individuals, but here is one grave inequality that everyone can help to put right. The enclosed leaflet explains how you can help. Please read it carefully and remember as you write how lucky you are.

Yours faithfully

*NOTE: The leaflet enclosed with this letter contained a form for sending a donation*.

Rejection Quotations Letter

Rejection quotations letter

When a buyer rejects a quotation or other offer, he should write and thank the seller for his trouble and explain the reason for rejection. Not to do so would show a lack of courtesy.
The letter of rejection should cover the following points. It should:

(i) thank the seller for his offer,
(ii) express regret at inability to accept,
(iii) state reasons for non-acceptance,
(iv) make a counter-offer’9 if, in the circumstances, it is
appropriate
(v) suggest that there may be other opportunities to do business together.

The following are example of suitable rejection letters.

a). Buyer rejects seller’s quotation. 

25th February 2010

Dear Sir

In answer to my enquiry you were good enough on 19th February to quote for the supply of a quantity of straw— boards and to send me a sample.

I thank you for your trouble in this matter, but as your prices are very much higher than those I have previously paid for strawboards of the same quality, I regret not being able to give you an immediate order I shall now seek quotations from other dealers, but may find it necessary to refer to you again if their prices are not an improvement on your own.

Yours faithfully

Thomas Smith